Leicester Hackspace - User contributions [en-gb]

GDPR

2026-04-17T11:04:55Z

Tonya: /* Data Processing */

==Why and What Data is Collected==
New members fill out a membership application form with the following fields:
*Title
*First name
*Surname
*Postal Address
*Email Address

The Hackspace is set up as a “Company Limited by Guarantee” and one of the legal requirements is for current and past members postal addresses to be stored for 10 years.

For ease of operation the Hackspace communicates with members using email via mailchimp and the Slack Social media App.

All of the captured data is necessary for the Hackspace to operate.

There is an optional field on the form for interests so that the Hackspace can put new members in contact with existing members having a similar interest.

The Hackspace membership form allocates a membership number.

New members ID is confirmed by two pieces of ID, one being a Photo ID and the second a letter with their address on. There is a field on the form to capture this information.

==Data Processing ==
The GDPR states that data may not be processed unless there is at least one lawful basis to do so. There are two statements which apply to the Hackspace:

Processing is necessary for compliance with a legal obligation to which the controller (Hackspace) is subject.
*Retention of members postal address for 10 years
Processing is necessary for the purposes of the legitimate interests pursued by the controller. (Hackspace)
*Processing of payments and communication via email

This means that the Hackspace does not have to explicitly obtains members consent to store and process their information. ( However, the latest membership application form does have two tick boxes which inform the member that their information will be stored on a computer system and that they agree to receive occasional emails from the Hackspace.)

As a reminder, the Hackspace does not pass members email addresses onto any third parties .

Also, if you want to see a copy of your information stored in the Hackspace Management Information System (HMIS), email directors@leicesterhackspace.org.uk .

If you want to know how your data is stored , processed etc, then read on!

==Where is my information stored?==

The original paper membership forms are stored in the Hackspace in a locked filing cabinet.

Only directors and any member involved with the registration of new members have access to the filing cabinet.

All information captured on the application form is stored in HMIS. For the physical location of the HMIS server see later section.

HMIS is updated if any members information is changed, the original paper copies are not updated.

Email addresses, Given name, Surname and membership number are stored in Mailchimp for important communications to all members.

Access to HMIS and Mailchimp is restricted to Directors and members of the IT team.

'''Social Media'''

The Hackspace uses Slack for communications between members, new members email addresses are added to Slack and members invited to join. This is the preferred communication means between members on a regular basis. There are a number of channels which members can subscribe to, according to their interests. As a minimum it is recommended that members subscribe to

general - used for ad hoc communication
events - used to inform members of internal and external events where help may be required. A specific channel may then be created for a particular event, e.g. creat-a-con
Calendar - the Calendar on the website automatically posts to this channel

'''Facebook''', '''Meetups''' and '''Twitter''' are used to publicise events to the general public. Membership of these groups is optional and initiated by the Hackspace member.

With their agreement event hosts may have their email address published on any of the above Social Media and the Hackspace website via the Google Calendar on the Diary page.

Members photographs may appear on the website if they have attended events where the Hackspace has participated.

Google Group was used in the early days of the Hackspace for member communication. Membership was voluntary. It has been suggested that this is closed down as it has been superseded by Slack .

==Processing of Members Information==

When an approved application form is received, all of the details are entered into HMIS.

On a monthly (more frequently if new members have joined) basis the membership secretary downloads the bank statement and imports it into HMIS.

HMIS processes the bank statement and flags payments from new members and members for which no payment has been received.

Some members pay using Paypal, the above process is repeated for the Paypal statement.

New members then receive a welcome email from the Hackspace gmail account with instructions on how to gain access to the Hackspace, and an invitation to join Slack. Their name and email address is entered into mail chimp to receive emails from the Hackspace, e.g. calling notices for meetings.

Members who fail to pay will be contacted by the membership secretary. If they have left the Hackspace their status is set to former.

Former members will have their details deleted from HMIS after 10 years.

==How can my data be deleted?==

As stated above, postal address can only be deleted 10 years after a member has left the hackspace.
A former member will however be deleted from Slack and mailchimp.

==Server Physical location==
Currently the Hackspace has access to 3 servers
*Obsidian located in germany
**The Obsidian server currently hosts the live copy of HMIS and the mail exploder. JP has access to this server and knows how to edit and update the Mail exploder which uses Postfix?

*Linode located in London
**There are currently two machines app1 and app2.This is currently used to host a test copy of HMIS incorporating changes for RFID access. The plan is to port the software from Obsidian to Linode.

*Ahmeds Server
**This currently hosts the website, the Wiki was closed down due to a large number of spam users.

== IT ==
This section attempts to list all of the IT activities, detailing where accounts are needed , what services are paid for and how.

The domain name leicesterhackspace.org.uk is registered with '''''?''''' This has to be paid for every '''''x''''' years by '''''?''''' It points to an IP address hosted by '''''DNSimple''''' which is again a paid for service, has to be paid every '''''? years by ?'''''

When an email address of the form anything@leicesterhackspace.org.uk on the internet it is routed through to the mailexploder currently residing on the Obsidian server. For every "anything" tag there is a list of email addresses which the email is then forwarded to. As an example, directors@leicesterhackspace.org.uk would be forwarded to the email address of every current director.

===hackspaceleicester google group===
A google group hackspaceleicester has been created to enable storage of documents and transmission of hackspace emails. The user login and password is shared by the directors.

A google calendar is created from ? not this account?
*HMIS?
*RFID access
*WIKI?
*website
*

*bank account
*paypal account
*mailchimp
*generation of new membership form

Inventory from previous wiki

2021-10-01T15:37:30Z

Tonya: Created page with "== '''Machines''' - DNH ID means "Do Not Hack", else GEN label == === SUGGESTION: 'Status' of some machines may sometimes change from DNH to GEN - I suggest that this info i..."

== '''Machines''' - DNH ID means "Do Not Hack", else GEN label ==

=== SUGGESTION: 'Status' of some machines may sometimes change from DNH to GEN - I suggest that this info is not stored in ID as this should ideally be just a reference field. <br> A Status col coupled with DNH / GEN / HACK ME stickers will give us more flexibility ===

{| class="wikitable"
! ID
! Item
! Notes
! Location
! Status
|-
|DNH0001
|[[DesignJet 750C Plus Inkjet Plotter]]
|A1 carriage width.
|LHS
!DNH
|-
|DNH0002
|[[VarioDrill Semi-automatic PCB Drilling Machine]]
|On semi-permanent loan from [[User:Tony1tf|Tony Abbey]].
|LHS
!DNH
|-
|DNH0003
|[[Rowenta Vacuum Cleaner]]
|Donated by [[User:Tony1tf|Tony Abbey]].
|LHS
!DNH
|-
|DNH0004
|[[Axomat5 Standard Photographic Enlarger]]
|
|Clive's Storage
!DNH
|-
|DNH0005
|[[PowerCRAFT ZJ4116QA Bench Drill]]
|
|LHS
!DNH
|-
|DNH0006
|[[PowerCRAFT ZIX-JF2A-210 Cut-off Saw]]
|
|LHS
!DNH
|-
|DNH0007
|[[Roland Modela 3D Miller]]
|With piezo scanning head. On loan from Martin Raynsford.
|LHS
!DNH
|-
|DNH0008
|[[Ungar HotVac Desoldering Station]]
|On semi-permanent loan from [[User:Tony1tf|Tony Abbey]].
|LHS
!DNH
|-
|DNH0009
|[[FlashForge 3D Printer]]
|Makerbot 3D printer clone on loan from [[User:Seancuttlefish|Sean Clark]] who is responsible for maintenance and safety inductions.
|LHS
!DNH
|-
|DNH00010
|[[Knitting Machine]]
| From Hazel - loan status?
|LHS - Back of shelf 2
!DNH
|-
|DNH000B
|[[Black & Decker KD577 Electric Drill]]
| Donated by Mick Taylor
|LHS - tool chest
!DNH
|-
|DNH000C
|[[Pantec "PAN 2200" Auto ranging Digital Multi Meter]]
| Donated by Mick Taylor
|LHS - tool shelf
!DNH
|-
|DNH000D
|[[Hameg "HM605" 60MHz Dual Beam Oscilloscope]]
| Donated by Mick Taylor
|LHS - tool shelf
!DNH
|}

== Tools ==
{| class="wikitable"
! ID
! Item
! Notes
! Location
|-
== Materials ==

== Other Items ==

* LCXPresso development kits donated by [http://www.embeddedartists.com/ Embedded Artists] - LCPXpresso Base Board, Experiment Kit, Value Pack - available for workshops and loan with various add in ARM development boards.
* Development kits donated by [http://uk.farnell.com/ Farnell/Element14] - 4 off of each of STM32F030 Nucleo evaluation board, Freescale FRDM-KL25Z MBED enabled board, Xtrinsic MEMS Sensor Evaluation Board - these will be used in ARM processor workshops.
* NXP 74LVC1G57 [http://www.nxp.com/products/logic/gates/configurable_gates/series/74LVC1G57.html] Configurable Logic Evaluation Boards and support documentation - 20 off donated by NXP for a logic workshop

Main Page

2021-10-01T15:34:44Z

Tonya: /* Other stuff */

== Changes to this Wiki ==

Changes are coming to this Wiki!!!

== Leicester Hackspace ==

Leicester Hackspace, a venue for makers of digital, electronic, mechanical and creative projects, opened on 1st March 2014. Like other Hackspaces across the country, we are working to build a community of practical and creative people and provide them with a place to pursue their projects, share techniques and concepts and learn new skills.

We are currently situated on the first floor of unit 40 on the Faircharm Trading Estate with access to bike repair equipment, computers, a laser cutter (arriving ASAP), 3D printers, power tools and many other resources. This space is open to members 24 hours a day. We also run special courses and events, in programming, arduino, electronics, soldering, 3D printing and modelling, and more, which are open to members of the public.

There are people at the Hackspace who handle various more specialised things, please see [[Roles]].

Go to the [[AGM]] page for details of elections and candidates for [[Directors]].

This is the [[GM ]] page which contains links to minutes of past meetings, where available, and the agenda for the next meeting.

If you are curious, here is a brief [[History]], and [[Overview]].

==Web links==

* [http://www.leicesterhackspace.org.uk/ Leicester Hackspace Website]
* [http://leicesterhackspace.org.uk/diary.html Events Diary]
* [[Social Media|Hackspace Social Media]]

If you would like to request a wiki account please ask at an [[Open Hack Night]], or via our [[Social Media|Hackspace Social Media]].
==Data Protection==

From May 25th 2018 the Hackspace had to comply with the new General Data Protection Regulations (GDPR).

This means that the Hackspace has to be able to tell members :
*why data is collected,
*what data it collects,
*how is it used,
*where is it stored,
*how can it be deleted,
*for digital data where the server is physically located and response if a data breach is detected.

For more information read on by clicking [[GDPR]]!

==Members Page==

Links to membership guide and other documents:

* [[Members Page]]

==Infrastructure==
This section describes the fixed infrastructure that members have access to in order to build their own projects or repair their own equipment. None of this equipment may be stripped down, some of it requires an induction prior to use. It is up to the member to ensure they are competent before using any equipment. Other members will always help.
The Hackspace is split into three areas, which can be thought of as a clean area at the entrance (Bay 1), a middle bay for 3Dprinting, milling machines (Bay 2) and a woodworking area (Bay 3)

* [[Information Technology]]
Bay 3
This bay has the static woodworking machines together with a dust extraction system.
Members must use the dust extraction system when using these machines and clean up any sawdust when they have finished.
* [[Woodworking]]
Bay 2
This area does not have a dust extraction system.
There is a shadow board on one wall containing hand tools.
* [[3D printing]]
* [[Milling Machines]]
* [[Laser Cutter]]
* [[Vacuum Former]]

Bay 1
This is the clean area and contains the
* [[Kitchen]]
* Toilets
* [[Textiles area]]
* [[Electrical Area]]
* [[ Radio Control equipment]]
* [[Members Project Boxes]]
* [[Hackable Equipment]]
* [[Donations]]
* [[Electronic Components Inventory]]
* [[Monitors]]

==Other stuff==

* [[Rapid prototyping materials]]
* [[3D milling on the Modela]]
* [[PCB milling on the Modela]]
* [[Inventory from previous wiki]]

==Purchases==

The Hackspace makes some occasional purchases, which come under either things agreed by a General Meeting, or a budget agreed for a particular group or team. This will all be summarised in the Accounts, but some detail may be of interest to members so may be found:

* [[Purchases]]

==MediaWiki manual==
[http://www.mediawiki.org/wiki/Help:Contents/ MediaWiki official website]

Space Equipment And Donations

2021-10-01T15:32:08Z

Tonya:

== Space, Equipment & Donations Purchases ==

'''24/May/2017'''
* 6PCS 170 Tie Point Solderless/400 Contacts Tie-points Universal Breadboard BG eBay £4.78
* SOLID CORE HOOKUP WIRE 1/0.6mm 22AWG BREADBOARD JUMPERS 11 COLOURS PVC COPPER eBay £12.99
* Drill Service (Horley) Ltd Carbide drills £21.92
* 2 pcs 60 X 12 solderless breadboard eBay £14.40
* Velcro straps in 4 colours - reels 5m X 16mm - RS Components, Corby £29.71
'''July 2021'''
* New Osaki model engineers lathe and tools unused from Chris Smith £400
https://www.cromwell.co.uk/shop/power-tools/lathes/mini-metal-working-lathe-300mm-between-centres/p/OSA2715000K?fbclid=IwAR15-PONKldefIaQy8VB21BQ0g3xqRfcpy-c9awb1PuumfKmI3aUo1PaBJQ

prices include VAT where payable

[[Category:LHS Admin]]

Space Equipment And Donations

2021-10-01T15:30:14Z

Tonya:

== Space, Equipment & Donations Purchases ==

'''24/May/2017'''
* 6PCS 170 Tie Point Solderless/400 Contacts Tie-points Universal Breadboard BG eBay £4.78
* SOLID CORE HOOKUP WIRE 1/0.6mm 22AWG BREADBOARD JUMPERS 11 COLOURS PVC COPPER eBay £12.99
* Drill Service (Horley) Ltd Carbide drills £21.92
* 2 pcs 60 X 12 solderless breadboard eBay £14.40
* Velcro straps in 4 colours - reels 5m X 16mm - RS Components, Corby £29.71
'''July 2021'''
* New Osaki model engineers lathe and tools unused from Chris Smith £400
( https://www.cromwell.co.uk/shop/power-tools/lathes/mini-metal-working-lathe-300mm-between-centres/p/OSA2715000K?fbclid=IwAR15-PONKldefIaQy8VB21BQ0g3xqRfcpy-c9awb1PuumfKmI3aUo1PaBJQ )

prices include VAT where payable

[[Category:LHS Admin]]

Space Equipment And Donations

2021-10-01T15:29:58Z

Tonya:

== Space, Equipment & Donations Purchases ==

'''24/May/2017'''
* 6PCS 170 Tie Point Solderless/400 Contacts Tie-points Universal Breadboard BG eBay £4.78
* SOLID CORE HOOKUP WIRE 1/0.6mm 22AWG BREADBOARD JUMPERS 11 COLOURS PVC COPPER eBay £12.99
* Drill Service (Horley) Ltd Carbide drills £21.92
* 2 pcs 60 X 12 solderless breadboard eBay £14.40
* Velcro straps in 4 colours - reels 5m X 16mm - RS Components, Corby £29.71
'''July/2021'''
* New Osaki model engineers lathe and tools unused from Chris Smith £400
( https://www.cromwell.co.uk/shop/power-tools/lathes/mini-metal-working-lathe-300mm-between-centres/p/OSA2715000K?fbclid=IwAR15-PONKldefIaQy8VB21BQ0g3xqRfcpy-c9awb1PuumfKmI3aUo1PaBJQ )

prices include VAT where payable

[[Category:LHS Admin]]

Space Equipment And Donations

2021-10-01T15:27:38Z

Tonya:

== Space, Equipment & Donations Purchases ==

'''24/May/2017'''
* 6PCS 170 Tie Point Solderless/400 Contacts Tie-points Universal Breadboard BG eBay £4.78
* SOLID CORE HOOKUP WIRE 1/0.6mm 22AWG BREADBOARD JUMPERS 11 COLOURS PVC COPPER eBay £12.99
* Drill Service (Horley) Ltd Carbide drills £21.92
* 2 pcs 60 X 12 solderless breadboard eBay £14.40
* Velcro straps in 4 colours - reels 5m X 16mm - RS Components, Corby £29.71
* New Osaki model engineers lathe and tools unused from Chris Smith £400
( https://www.cromwell.co.uk/shop/power-tools/lathes/mini-metal-working-lathe-300mm-between-centres/p/OSA2715000K?fbclid=IwAR15-PONKldefIaQy8VB21BQ0g3xqRfcpy-c9awb1PuumfKmI3aUo1PaBJQ )

prices include VAT where payable

[[Category:LHS Admin]]

Electronic Components Inventory

2018-12-01T12:42:17Z

Tonya:

We were donated a large number of boxes of electronic components and the following file is a list which includes the donation - edits of the original spreadsheet will be needed to remove the parts we do not have. It would also be useful to add a column for location.

[[File:NUC_W_Register.xls.pdf]]

[[File:NUC_W_Register.xls]]

Electronic Components Inventory

2018-12-01T12:35:15Z

Tonya:

File:NUC W Register.xls

2018-12-01T12:34:30Z

Tonya: List of donated electronic componencts - needs editin.

== Summary ==
List of donated electronic componencts - needs editin.

Electronic Components Inventory

2018-12-01T12:33:28Z

Tonya:

Electronic Components Inventory

2018-12-01T12:28:29Z

Tonya: Created page with "File:NUC_W_Register.xls.pdf"

[[File:NUC_W_Register.xls.pdf]]

File:NUC W Register.xls.pdf

2018-12-01T12:26:59Z

Tonya: Document from spreadsheet of boxes of donated components

== Summary ==
Document from spreadsheet of boxes of donated components

Main Page

2018-12-01T12:18:10Z

Tonya: Added inventory heading

== Leicester Hackspace ==

Leicester Hackspace, a venue for makers of digital, electronic, mechanical and creative projects, opened on 1st March 2014. Like other Hackspaces across the country, we are working to build a community of practical and creative people and provide them with a place to pursue their projects, share techniques and concepts and learn new skills.

We are currently situated on the first floor of unit 40 on the Faircharm Trading Estate with access to bike repair equipment, computers, a laser cutter (arriving ASAP), 3D printers, power tools and many other resources. This space is open to members 24 hours a day. We also run special courses and events, in programming, arduino, electronics, soldering, 3D printing and modelling, and more, which are open to members of the public.

There are people at the Hackspace who handle various more specialised things, please see [[Roles]].

Go to the [[AGM]] page for details of elections and candidates for [[Directors]]. This is the [[GM Agenda]] page.

If you are curious, here is a brief [[History]], and [[Overview]].

==Web links==

* [http://www.leicesterhackspace.org.uk/ Leicester Hackspace Website]
* [http://leicesterhackspace.org.uk/diary.html Events Diary]
* [[Social Media|Hackspace Social Media]]

If you would like to request a wiki account please ask at an [[Open Hack Night]], or via our [[Social Media|Hackspace Social Media]].
==Data Protection==

From May 25th 2018 the Hackspace had to comply with the new General Data Protection Regulations (GDPR).

This means that the Hackspace has to be able to tell members :
*why data is collected,
*what data it collects,
*how is it used,
*where is it stored,
*how can it be deleted,
*for digital data where the server is physically located and response if a data breach is detected.

For more information read on by clicking [[GDPR]]!

==Members Page==

Links to membership guide and other documents:

* [[Members Page]]

==Infrastructure==
This section describes the fixed infrastructure that members have access to in order to build their own projects or repair their own equipment. None of this equipment may be stripped down, some of it requires an induction prior to use. It is up to the member to ensure they are competent before using any equipment. Other members will always help.
The Hackspace is split into three areas, which can be thought of as a clean area at the entrance (Bay 1), a middle bay for 3Dprinting, milling machines (Bay 2) and a woodworking area (Bay 3)

* [[Information Technology]]
Bay 3
This bay has the static woodworking machines together with a dust extraction system.
Members must use the dust extraction system when using these machines and clean up any sawdust when they have finished.
* [[Woodworking]]
Bay 2
This area does not have a dust extraction system.
There is a shadow board on one wall containing hand tools.
* [[3D printing]]
* [[Milling Machines]]
* [[Laser Cutter]]
* [[Vacuum Former]]

Bay 1
This is the clean area and contains the
* [[Kitchen]]
* Toilets
* [[Textiles area]]
* [[Electrical Area]]
* [[ Radio Control equipment]]
* [[Members Project Boxes]]
* [[Hackable Equipment]]
* [[Donations]]
* [[Electronic Components Inventory]]

==Other stuff==

* [[Rapid prototyping materials]]
* [[3D milling on the Modela]]
* [[PCB milling on the Modela]]

==Purchases==

The Hackspace makes some occasional purchases, which come under either things agreed by a General Meeting, or a budget agreed for a particular group or team. This will all be summarised in the Accounts, but some detail may be of interest to members so may be found:

* [[Purchases]]

==MediaWiki manual==
[http://www.mediawiki.org/wiki/Help:Contents/ MediaWiki official website]